A key benefit of virtual events is their ability to save on overhead costs. Because you are saving on staff, venues, preparation, retreat, meals and travel costs, the total cost of the event is greatly reduced. According to Aventri, it's up to 75% cheaper than in-person events. These are just some of the cost savings when hosting a virtual event.
The biggest cost involved in hosting an in-person event is almost always the venue. Depending on the number of people expected to attend, you can pay anywhere from a couple hundred dollars for a dozen people for a few hours to tens of thousands of dollars for a larger venue over the course of a weekend. In addition to renting the place, you'll also have to pay a security deposit in most cases. You will be returned if the venue is left in good condition, clean and undamaged after your event.
When you choose to host your event virtually, you don't have to pay for a venue at all. You can host from anywhere and people can also attend from anywhere. Virtual organization may not be more affordable than in-person. If you consider the big picture of the event, there is a considerable amount of costs saved considering that elements such as travel, accommodation and catering are not necessary for virtual events.
The interest and need for virtual events has definitely increased since the coronavirus pandemic, however, these benefits can be applied to the world from then on. Virtual events are very cost effective compared to live events and are just as powerful. Discover a new way to expand your business and reach your audience with virtual events. The consensus in this report is clear: digital is here to stay and will largely shape event strategies in the coming years.
Only 40% of employers help employees understand and maximize their work benefits, so virtual benefits fairs make providing this information to employees more affordable and scalable by removing the physical and temporary barriers that often come with in-person events. ExpoPlatform is an AI-powered event management platform for virtual events, hybrid events and live events, as well as online communities. A virtual exhibition generates less than one percent of the carbon emissions (CO2-eq) of a physical trade show. While these are unequivocally relevant topics, the benefits of holding meetings and events in a virtual format are also worth highlighting.
In short, the above benefits serve as a basis for continuing to organize meetings and events virtually in the post-pandemic world as well, as they provide efficient, effective and engaging experiences for both attendees and planners. The classification module keeps attendees interested through gamification, as it allows them to earn points and prizes throughout the event. If you're still wondering how to get sponsors for a virtual conference and have trouble thinking about examples of sponsorship packages, think about what YOU would look for as a potential sponsor. Virtual events and conferences tend to cost much less than live events, since going virtual avoids many of the costs associated with traditional conferences.
If you're typically only relying on your conferencing capabilities for virtual meetings, start using video primarily instead. Like in-person events, it's essential to be able to communicate with attendees at all stages of the event lifecycle and keep them engaged during virtual sessions. Efficiently budgeting for your event means spending money on the things that attendees will appreciate most. As with in-person events, virtual sponsors can host sessions and roundtables led by experts and influencers.
Not only can you use this content to promote future events, but you can also allow previous attendees to access your event content at any time, so they can continue to interact with you and your brand long after the event ends. Virtual events are events that are fully organized and run online, with attendees being able to view or participate from anywhere in the world. Even large-scale meetings, such as exhibitions and trade shows, where face-to-face interactions play a crucial role, are likely to have an online component as safe or provide navigable virtual tours to potential customers in different countries. .